News & Information

News & Updates from the park

19

Oct 2012

Agenda – Kilcona Park Dog Club Inc. Annual General Meeting

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Kilcona Park Dog Club Inc. Annual General Meeting

Monday, November 19, 2012 at 7pm.
Kilcona Park Alliance Church
1977 Norris Street

Agenda

  1. Introductions
  2. Adoption of the minutes of 2011 AGM
  3. President’s Annual Report
  4. Treasurer’s Annual Report
  5. Motions
    1. Proposed bylaw amendments
    2. Proposed membership fee increase
  6. Election of the Board of Directors
  7. Adjournment

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19

Oct 2012

Notice of Motion to Increase Membership Fee for 2013-2014 year

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Notice of Motion to Increase Membership Fee Starting in the 2013-2014 Year

 

In accordance with the By-Laws of Kilcona Park Dog Club Inc, the Board of Directors provides Notice of Motion to increase the club membership fee to $10.00. The proposed increase will take effect for the November 1, 2013 – October 31, 2014 membership year.

A discussion and vote on the motion to increase the membership fee will to take place at the club’s Annual General Meeting on Monday, November 19, 2011 at 7pm at Kilcona Park Alliance Church, 1977 Norris Rd, Winnipeg MB, next to the dog park.

 

The Board of Directors endorsed the fee increase on October 12, 2013 and asks the members to support the motion for the following reasons:

 

1.    Financial Sustainability

To ensure that KPDC has sufficient funds to operate and carry out the goals and objectives of the organization, the club either needs to raise additional money, reduce expenses or hold off on funding park improvements.

KPDC’s membership fee has not been raised since the club was first established in 2004. Over the past 8 years inflation has significantly eroded the Canadian dollar and the $5 membership fee buys about 25% less than it did in 2003. Inflation will continue to erode the club’s purchasing power.

KPDC must maintain a contingency fund that includes a carryover from one Board to the next. The fund must be sufficient to cover the club’s recurring operating expenses, which include but are not limited to: domain registration and web hosting fees, post box rental, park fees and supplies for club events, Volunteer Board Development Training for current and future Boards, and Directors Liability insurance.

(Please note: This year the Board voted not to purchase Director Liability insurance because it would have depleted the club’s bank account. The decision to forego liability insurance creates a serious risk because, without it, individual Directors may be sued for actions they take while carrying out their duties on behalf of the membership.)

KPDC has begin funding special projects. These projects are discretionary; they can only proceed if the balance in the contingency fund is sufficient to cover foreseeable operating expenses, and the club has raised enough money – through sponsorship, events, gaming and grants – to fund them.

This year the Board has been successful in its fundraising efforts – so successful in fact  that Corporate Sponsors contribute more to the club’s bottom line than club members do through membership fees. However there is no sure thing – no sponsorship or grant can be counted on and there are no guarantees that events and gaming revenues will generate enough revenue to cover ongoing operating expenses. Furthermore, there are no guarantees that future Boards will be willing to continue to do the lion’s share of fundraising.

 

2.    Membership Card Processing and Handling Expenses

For the past 8 years, KPDC has been reliant on selling club memberships at the park. There were no benefits to membership that required a membership card.

However, with the introduction of the Corporate Sponsorship Program last spring, members began receiving significant financial benefits and KPDC needed to introduce membership cards and find a way to get cards out quickly and conveniently.

PetValu’s offer to sell, print and laminate cards and maintain a current membership database at the Reenders and Rivergrove locations has been very effective. In return,  KPDC pays Pet Valu 20% of every membership sold to cover staff time, processing and handling; the club only receives $4.00 of each membership sold.

At the request of many of Kilcona’s dog owners, the Board has also explored using PayPal to process memberships. The technology offers people the convenience and flexibility of purchasing their memberships online but will also increase the cost of selling those memberships.

 

3.    Value-Added Membership

The Corporate Sponsorship Program, introduced in April 2012, brought additional value to club membership, and membership has risen dramatically in the past 6 months.

Through discounts at sponsors and club events, many of our members have recovered their 2012 membership fee several times over – essentially paying no membership fee at all and even making a profit.

The Sponsorship Program will continue to grow and  the benefits will continue to increase, as will the value. It is reasonable that members pay a higher membership fee for a card with benefits than a card without benefits.

Many of our members – new and old – have indicated that the current membership fee is ridiculously low. The Board agrees.

The proposed $5 fee increase will afford KPDC greater financial stability. The proposed fee remains affordable, while reflecting the added value that the new Corporate Sponsorship Program offers members, and bringing the financial contribution of members more in line with the financial contributions of Corporate Sponsors.

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19

Oct 2012

Notice of Motion – By-law Amendments

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Notice of Motion – By-law Amendments

In accordance with Article 13 of the By-Laws of Kilcona Park Dog Club Inc, the Board of Directors provides Notice of Motion to amend four of the club’s existing bylaws of the organization. The Board endorsed the amendments on October 12, 2012.

A discussion and vote on the Motion to Amend will to take place at the club’s Annual General Meeting on Monday, November 19, 2011 at 7pm. The meeting will be held at Kilcona Park Alliance Church, 1977 Norris Rd, Winnipeg MB. The church is located right next to the dog park.

Click here to link to the proposed amended by-laws complete with the rationale for each of the changes:

Click here to link to the current by-laws:

Donna Henry

President – Kilcona Park Dog Club

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11

Oct 2012

New Membership Cards Released

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The new KPDC membership cards will be ready for pick up at PetValu Reenders and Rivergrove locations starting this weekend. The new cards are now displaying the KPDC “Happy Dog” and will be available to anyone that has renewed their membership for the Nov1, 2012 to Oct 31, 2013 membership year. As of Nov 1, 2012 previous cards will not be recognized as valid at sponsors for the sponsorship discounts. Please drop by PetValu to get your new cards and renew your membership if you have not done that yet.

Sample new card:

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08

Oct 2012

2012 Annual General Meeting

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Notice of Kilcona Park Dog Club’s 2021 Annual General Meeting (AGM)
Monday, November 19, 2012 at 7pm.
Kilcona Park Alliance Church
1977 Norris Street, right next to the dog park

 

Please mark your calendar!

 

 

You must be a KPDC 2012/13 member to attend the meeting, vote and stand for office.

Membership Options

1. Purchase your membership at Pet Valu – either the Reenders or Rivergrove location before the AGM.

(Reminder – If you renew on or before October 31 you’ll be automatically entered to win a $50 gift certificate for veterinary services at  Alpine Animal Hospital.)

2.  Purchase your 2012/13 memberships at the door between 6:30 and 7pm.

If you’re purchasing a membership at the AGM, make sure you arrive early! Memberships won’t be sold after the meeting starts – 7pm .

Draft 2012 AGM Agenda*

Introductions

Adoption of the minutes of 2011 AGM

President’s Annual Report

Treasurer’s Annual Report

Motions – Proposed bylaw amendments and fee increases

Election of the Board of Directors

* Final version of the agenda will be distributed by October 20, in accordance with KPDC bylaws.

Over 18 years and interested in serving on the Board of Directors?  

You may run for any position on the Board. If you are interested in serving, please bring your nominator and seconder to the meeting to sign your nomination papers, which will be available at the door. If you are unable to attend the meeting in person, you need to send a letter with your nominator giving permission to let your name stand.

 

General Membership Meeting

A short General Membership Meeting will follow the AGM. The purpose of the meeting is to discuss and vote on the Board’s recommendations for KPDC-funded off-leash area initiatives.

 

Door prize –  Gift Certificate for 1 free day of dog daycare at Sprockett’s

 

All members are encouraged to attend. The Board relies upon your continued involvement, support and feedback.

 

 

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Any questions related to privacy can be addressed to KPDC's Privacy Officer at vicepresident@kpdc.ca

Contact Information

Kilcona Park Dog Club Inc.
PO Box 43052
RPO Kildonan Place
Winnipeg, Manitoba R2C 5G5

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